LogoDutiesBot

Last update: February 19, 2026

Privacy Policy

This Privacy Policy describes how DutiesBot collects, stores, and protects your data when you use the dutiesbot.com website, the Dashboard, or the Bot.
By accessing the Website, using the Bot, or accessing the Dashboard, you agree to this Privacy Policy.

If this Privacy Policy is updated, a notice will be posted on our Discord support server.
Changes to this Privacy Policy are effective immediately upon posting.

About the Project, Operator, and Platform

  • DutiesBot refers to the project as a whole, including both the Dashboard and the Bot.
  • ArimDev is the project and team operating DutiesBot and the Website.
  • Discord is a widely known online communication platform for text, voice, and video chat, primarily used for community, gaming, and organizational purposes.
    Official website: https://discord.com/

Definitions

For the purpose of this Privacy Policy:

  • "Website" - all pages on the domain and subdomains of dutiesbot.com, except for the /app/ path.
  • "Dashboard" - the web application accessible at https://dutiesbot.com/app/.
  • "Bot" - the DutiesBot Discord application (bot), which can be invited to a Discord server.
  • "Team" - a Discord server where the Bot is added by a Client.
  • "Member" - any Discord server member who has been explicitly added to the Dashboard by a Team admin.
  • "User" - any natural person or entity accessing or using the Website, Dashboard, or Bot, including but not limited to Team admins and Members.
  • "Client" - a User who either (a) authenticates (logs in) to the Dashboard, or (b) invites the Bot to a Discord server where they have administrator permissions.
  • "Operator", "we", or "us" - ArimDev, the creator and administrator of DutiesBot.
  • "Executives" - The core operator(s) of ArimDev responsible for the management and operation of DutiesBot.

Table of Contents

Access to Data

Stored data can be accessed only by ArimDev Executives (“Operator”).
We do not sell, share, or provide your data to any third party, except when required by law or to comply with Terms of Service.

Where and How Data is Stored

All data is stored securely in MongoDB Atlas cloud database.
No backups of user data exist outside MongoDB Atlas.
The database is protected against unauthorized external access using industry-standard security measures.
However, no system is 100% secure, and we cannot guarantee absolute security.
In the unlikely event of a data breach, we will inform affected users via our Discord support server.

We implement industry-standard security practices to protect your data, including:

  • Encrypted connections (HTTPS/TLS) for all data in transit
  • Encryption of sensitive data at rest within our databases
  • Role-based access control and audit logs for database access
  • Regular monitoring for unauthorized access attempts

What Data is Stored

Member data (Discord server member explicitly added to a Team):

  • Discord user ID
  • Discord username
  • Display name (server-specific)
  • Avatar URL
  • Folder ID (if any)
  • Details (custom, as configured by Team admins)
  • Duties (id, date, start, end, hours, removed)
  • Excuses (id, start, end, ooc, ic, event, removed)
  • Reputation (id, positive/negative, source id, name, message, removed)
  • Rankups (from, to, source id, name, reason, hours)

Team data (Discord server where Bot is added):

  • Discord server (guild) ID
  • Server name
  • Server icon URL
  • Owner ID
  • Features (folders, duties, excuses, invoices)
  • Settings (language, adminRoles, memberRoles, foldersChannel, complexLogChannel, simpleLogChannel)
  • Member details (as defined by Team admins)
  • Member ranks (name, grade, seats, roles, folderTags)
  • Timestamps for creation and update

Session data (when you log in to the Dashboard):

  • Session ID (random UUID, httpOnly cookie)
  • Discord user ID
  • Encrypted Discord OAuth2 access token
  • Token type, expiration date
  • Session creation date (expires automatically after 7 days of inactivity)

Who's Data is Stored

DutiesBot stores data about Discord users who are members of any Discord server (“Team”) where the Bot is present and/or who have logged in to the Dashboard.
Data is stored until a valid deletion request is received (see below).

Data Deletion & User Rights

Any User, Client, Member, Team owner, or Team administrator can request deletion of their data at any time.
To request deletion, contact us via:

After verifying your identity and ownership, we will delete your data within a reasonable timeframe.
If you are still a member of any Discord server where DutiesBot is present, some minimal data may be retained as required for service functionality.
If you are no longer a member of any such server, all your data will be fully deleted.

Age and Usage Policy

DutiesBot is not intended for use by persons prohibited under Discord's Terms of Service.
We do not knowingly store data of users who are not permitted to use Discord. If such a case is discovered, the data will be deleted.

Cookies and Analytics

The Website and Dashboard use Google Analytics to track anonymized usage.

  • If you accept cookies, anonymized analytics data is collected and stored by Google according to their own Privacy Policy.
  • If you deny cookies, your decision is stored in your browser's localStorage and no analytics are collected.
  • No other cookies or trackers are used for advertising or profiling.

Commitment to Your Privacy

We are committed to respecting your rights and privacy.
We do not share, sell, or disclose your data to any third parties except as required by law or for service maintenance and security.

If you are located in the European Union, you are entitled to the following rights under the General Data Protection Regulation (GDPR):

  • The right to access - You have the right to request copies of your personal data.
  • The right to rectification - You have the right to request correction of inaccurate or incomplete information.
  • The right to erasure - You have the right to request that we delete your personal data, subject to service functionality.
  • The right to restrict processing - You have the right to request that we limit the processing of your personal data.
  • The right to data portability - You have the right to request a copy of your personal data in a commonly used electronic format.
  • The right to object - You have the right to object to the processing of your personal data where it is based on our legitimate interests.

If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA), including:

  • The right to know what personal data we collect and how we use it.
  • The right to request deletion of your personal data.
  • The right to opt out of the sale of personal data (we do not sell your data).
  • The right to non-discrimination for exercising these rights.

To exercise any of these rights, please contact us at [email protected] or via our Discord support server.
We may request verification of your identity before fulfilling your request.

Data Retention

We retain personal data for as long as it is necessary to provide the Service, or until you request deletion of your data.
No data is automatically deleted after a period of time.
Data will only be deleted upon verified user request or if the DutiesBot project is discontinued.

Questions

If you have any questions about the Bot, Dashboard, Website, or this Privacy Policy, feel free to contact us via the Website contact page, [email protected], or our Discord support server.